The responsibility of the Human Resources (HR) department isn’t limited to recruiting, interviewing, and hiring; HR must also contribute to employees’ learning and training to promote a culture of professional growth and development.
However, to accomplish this, integrating cutting-edge educational technology (EdTech), such as a Learning Management System (LMS), is imperative for HR departments. It helps the HR community in enhancing their employees’ productivity performance, and competency through ongoing training programs and skills enhancement using the state-of-the-art LMS.
Employees stay at the organization when they feel invested, supported, and appreciated, which is why the HR department must invest in building a cutting-edge learning management system for their organization.
In this blog post, we’ll discuss how organizations can benefit from a custom LMS. Before that, let’s explore a brief summary of what an LMS is and the features it offers.
What is LMS?
A Learning Management System (LMS) is a robust eLearning software that centralizes the creation, delivery, and management of educational content within an organization. Serving as a digital hub, an LMS facilitates training, skill development, and knowledge acquisition for employees.
Features of LMS
Along with delivering online training sessions and courses, an LMS can handle a variety of different operations. Here is the list of features of the LMS system.
- Course Registration and Administration
Employees can register or enrol themselves online in the courses of their choice or according to the assigned course by the HR department. A quick online registration helps companies overcome the manual registration process.
- Competency Management
Competency Management involves identifying, assessing, and developing the skills and knowledge employees need to perform effectively, aligning with organizational goals.
- Course Calendar
Instructors can prepare a course calendar using a visual tool for displaying scheduled training, events, and deadlines, beneficial for both learners and administrators.
- Managing Users, Courses, Roles
Instructors can upload courses, and assign various roles and tasks to learners to ensure effective administration and streamlined learning experiences.
- Messaging and Notifications
Employees, trainers, and organizational staff receive notifications of upcoming training and events through this feature which helps them stay informed and updated.
- Testing Assessment
The results after the completion and assessment of the training are listed on the LMS portal, the HR team can then assess the score level, skill enhancement, and competency level of each employee.
- Certifications and Transcripts
The HR team can provide certificates and transcripts to those employees who have completed the training successfully. Moreover, it can also be used for maintaining training records of the learners as well as the performance of the individual employee.
- Feedbacks
Employees can get feedback from trainers and instructors on how to improve their skills once the HR or departmental head assesses their performance.
- Skill Gap Analysis
HR can analyze the skill gap of employees with the help of LMS and assign performance-based tasks to individuals that can be very beneficial for overcoming the skill gap.
Why Does Your Organization Need an LMS?
We’ve compiled a list of compelling reasons why your organization needs an LMS.
1. Easier and More Accurate Data Entry
Navigating the complexities of data entry is a daily challenge for organizations, demanding precision and efficiency. An LMS streamlines the data entry process in organizations by providing a centralized platform for managing and recording training-related information.
LMS platforms facilitate automated data entry through features like user profiles, course enrollment, and completion tracking. Employees can easily input their training data, and administrators can monitor progress effortlessly.
2. Identifying Talent
By leveraging the LMS, HR professionals can pinpoint hidden talent within their organizations, facilitating future alignment of trainees with the most fitting work profiles.
The system maintains detailed progress reports, shared with management to closely monitor trainee development. Continuous updates and performance reports help identify individual strengths and weaknesses, enabling personalized support.
3. Smooth Onboarding Process
An introduction and training session is conducted by the HR team upon the onboarding of fresh employees to help them become familiar with all the rules and regulations of the company. An LMS enhances the training and induction process, making it smoother, more efficient, time-saving, and diverse in its teaching methods.
In an LMS, accessibility is the most advantageous attribute for both HR and employees. Employees can receive training from anywhere at any time, while HR can easily manage courses and lessons.
4. Effective Training Process
The scope of online training surpasses that of on-site training, where organizations incur expenses on projectors, printouts, seating arrangements, and PCs, demanding significant effort and time for on-site sessions. Online training, facilitated by advanced LMS, effectively addresses these challenges.
It enables organizations to create interactive and personalized training courses and sessions that help in the professional and career development of employees. HR can assess the current skill set of employees and enrol them in online sessions and classes where they need more assistance, training, and knowledge-building.
5. Reduced Cost and Time-saving
The primary concern for every organization revolves around managing the budget allocated for employee training and development programs. Many organizations invest both money and time in disparate training systems, leading to increased operating costs and reduced employee productivity.
The automation capability of an LMS portal can alleviate these concerns, allowing organizations to focus on enhancing employee productivity and skills by integrating LMS with HRM. With a unified platform for both learning and managing organizational operations, costs are reduced, and miscommunication between managers and department leaders is eliminated.
6. Better Knowledge Retention
In traditional training, employees often become redundant after several stages, diminishing their interest in learning and refining their skills. LMS emerges as an ideal solution to maintain employee motivation and enthusiasm for skill development.
Moreover, LMS stands out as an intuitive platform, actively engaging employees with new skills and sessions, providing a significant learning experience. Notably, the retention rate of candidates who learn through online training platforms is 60% higher compared to traditional on-site training methods.
7. Personalized User Experience
Personalized user experience in LMS tailors learning journeys to individual employee preferences and needs. Through adaptive content, varied learning paths, and customizable interfaces, LMS caters to a wide range of learning styles.
Learners can choose their pace, access relevant resources, and receive targeted feedback, fostering engagement. Personalized dashboards provide a holistic view of employee progress and achievements. For instance, an employee can easily navigate sales-related training content in the LMS if they work in the sales field.
Final words
Many organizations are swiftly embracing the LMS platform to make a substantial contribution to the company’s growth and success. E-learning training sessions provide a conducive online learning environment, enabling employees to uplift and enhance themselves through various courses and new skill acquisition.
The human resource department observes notable differences when integrating LMS with HRMS, including improved workforces, enhanced resource management, accelerated performance, efficiency, and more. Hope you now have a good concept of how important it is to implement LMS for your organization.
