Imagine your company has just hired the perfect candidate after an 8-week search. As much as you are excited to have him on board, he is curious to hit the ground running. However, even after 3 days of his joining, he is still stuck waiting for access to the necessary tools and resources. It affects his enthusiasm, and he leaves the organization within the first week, creating a negative impression for the company.
Let’s face it, first impressions matter. In the first week, the new hire should be contributing fresh ideas he had in mind, but he was chasing IT tickets and struggling with accessing core tools. If the organization had employee onboarding automation in place, new hires would have started their first day feeling empowered and productive, not frustrated.
With platforms like Hire2Retire, HR- IT teams can automate and streamline their core employee onboarding processes. These platforms can ensure your new hires are productive from day one, having all the necessary permissions to access the required tools, sites, apps, and software.
In this blog, we will explore what employee onboarding automation can mean for your organization and what its benefits are.
What is Employee Onboarding Automation and how does it work?
Employee Onboarding Automation refers to using technology and automation software to streamline and automate repetitive onboarding tasks. These tasks can include creating an email account, sending welcome emails, or assigning necessary app permissions. By automating the sync between your HR system and IdP (such as Active Directory, Google Workspace, or Entra ID), you can ensure seamless data flow. It ensures your onboarding processes are transferred into rule-driven automated workflows instead of manual IT tickets and scattered communications. Employee onboarding automation ensures that your new hires are ready with the necessary tools and access on day 1. At the same time, reduce the workload of your HR and IT teams, letting them focus on more meaningful tasks.
That’s not all! Automating Employee Onboarding Processes can affect the overall security, efficiency, and productivity of an organization. Let’s discuss all the benefits of employee onboarding automation in detail:
What are the benefits of Employee Onboarding Automation?
From reducing administrative overhead to enabling streamlined processes, here is how employee onboarding automation can benefit your organization.
Ensure New Hires have a Superior First Day at work.
Automating onboarding workflows ensures that your new hires walk in on their first day at work with all the necessary tools and access provisioned in advance. In turn, it also increases retention and employee satisfaction rate.
Eliminate Manual Errors and Compliance Issues
HR data errors are not only counterproductive but can also pose compliance challenges. By using employee onboarding automation platforms, companies can remove the human error factor and enable automated IT access provisioning while keeping employee data always consistent. This also helps in meeting compliance standards like HIPAA, SOC2, and GDPR.
Time and Resource Savings
Manual employee onboarding processes are dramatically resource-intensive and time-intensive. Having Employee onboarding automation in place, HR and IT teams don’t have to manually create accounts, send notification emails, or raise IT tickets. Every step can be simplified and automated. It reduces IT & HR Workload by 70%, in turn, enabling them to focus on strategic work.
Seamless HR and IT Operations
Employee Onboarding Automation platforms act as a bridge between your HR systems, such as Workday, ADP, SAP SuccessFactors, and IT platforms, such as Identity providers, ServiceDesk, or Access apps.
It automates the data sync between these two infrastructures, ensuring your Global Address List (GAL) is always updated.
More Scalability
As the organization grows, HR and IT tasks will inevitably increase, but employee onboarding automation will allow the employee count to scale without a dramatic workload. With automation in place, companies can handle a larger workforce in a streamlined and secure way.
Conclusion
For organizations looking to scale, manual onboarding is no longer an option. Workforce management solutions like Hire2Retire can help automate employee onboarding processes. It not only streamlines new hire onboarding but also automates the entire Joiner, Mover, Leaver (JML) process for your organization.
When you adopt onboarding automation, you are not just making the employee experience overall smoother but also saving time and millions of dollars.
