When your business is growing, you need software that can keep up. In 2025, the most common option that most teams opt for is an intranet, as this allows their staff to communicate securely, access important documents, and relay any issues.
However, there are different types of intranet systems, with the most common one being cloud-based. If you’re a business owner, you’ll likely want to know everything about different intranet systems to help you choose the right one for your team, and in this article, you’ll be guided through what you need to know about cloud-based software. Enjoy!
It’s Scalable
When your business is growing, the last thing you need is to invest in software that can’t grow with it. Luckily, a cloud-based intranet for business in 2025 is scalable, meaning that as your team grows or your needs for the system do, it can be adapted and scaled. This means that your team will be kept in the loop, updates will be easy to install, and communication/collaboration won’t break down during updates.
Accessible Anywhere
If you have a remote team or your business offers hybrid working, then you’ll want to ensure that all your team members who aren’t in the office can get access to information wherever they are. As the cloud is online software, opting for an intranet that runs through the cloud can provide that to your team, meaning that work can continue, and you can send updates to remote workers around the world in an instant.
It Reduces Training
OK, so installing a new system to oversee communication, work progress, and HR documents may concern you about staff training. Another expense that you likely don’t want or need!
Cloud-based intranet systems are intuitive and user-friendly and come with their own section on how to use the software, as well as FAQ sections. This means that you won’t have to waste time or money training your team on how to use the software. Best of all, if you run into any issues with the intranet, your supplier will usually have a 24/7 helpline, which can provide you with solutions quickly and for free.
Lower Investment Cost
As a business owner, you don’t want to spend a fortune on things. Cheap and cheerful is usually preferred! So, upgrading to an intranet system can seem like a huge expense, but when you opt for cloud-based options, the cost is minimal. You’ll usually pay for the installation and the rest will come through your internet service costs. In fact, a cloud-based intranet system often has the highest ROI compared to other workplace software systems.
No Server Maintenance
Unless the cloud goes down, (heaven forbid!), there’s no ongoing maintenance needed to run a cloud-based intranet. Once it’s uploaded, updates occur automatically via the cloud and there’s no downtime due to issues with the server. This saves your business time, hassle, and expense, allowing you all to get to work without needing to worry about server issues.
